Introduction to Email Writing

I know you may have scorned at the title of this article, or probably be wondering what is it about emails that you do not know. Well, do not be proud (chuckles), you will be shocked at what you would learn from this write up. Let’s get right into it now, shall we?

Simply put, an email is an electronic medium by which an individual or entity can send messages through a network to one or more persons or entities. If you were born in the late 90’s, or some of our folks that came into existence in the last two decades, you most definitely did not meet your parents sending letters through the postal office. Email is the technological advancement in the traditional way of sending information over a long or even short distance.

You should know that emails are the most commonly used means of communication between most corporate organization and existing or prospective clients and employees. As we help you take steps towards achieving your set goals and landing those mouthwatering opportunities that will set you up for success, it is pertinent we hand you some tools which will help make the process seamless.

Let me walk you through some of the terminologies and concepts of putting out an outstanding email. At this point, I want to assume you have an email address, and with that in mind, you should also be able create a new email, great!

This is where you should insert your email address.

This is where you insert the email address(es) you want to send a message to.

This stands for Carbon Copy. This is used to send a copy of an email to other individuals because you want them to be in the loop of the information contained in the email. It is mostly used in the corporate space, especially when subordinates want to keep their superiors aware of their engagements with client or co-workers.

This stands for Blind Carbon Copy. This is used to send a copy of an email to a group of people and do not want the recipients to see others it was sent to. HR practitioners use this feature to send emails to a bulk of successful or unsuccessful applicants.

This is the email headline. It bears the major highlight of the content of your email. E.g. Application for the Role of a Cost Accountant, Minutes of the last AGM etc.

This is where you write your message. See it as the body of your letter.

This is used to attach files to your email.

This is used to send your email.

Tips to drafting an outstanding email

Pro Tips:

In replying an email, when there is more than one email address from the sending end, you should “Reply All”, if not, then “Reply” will be just fine.
It is okay to include the address of your recipient before the salutation, especially when it for an application.
Do well to check your spam folder as response(s) to your email might go in there.

Dear Reader,
I trust that you are safe, especially at this time of the Covid-19 outbreak. It is my hope that this article meets you well and has given you insight on how to craft an outstanding email.
This is a period when you need to keep in touch with your old-time friends, former colleagues or even prospective employers. Why not shoot an email to kickstart or reignite a relationship? I bet you would love to, but first, shoot us an email:, let us know what you think, learnt, or can contribute as a medium of practice for you.
Praise Innocent
Founder/Director, SPDC/SPDH



To Inspire, enlighten, expose & build the culture of Personal Development amongst students, to prepare them for life.

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To Inspire, enlighten, expose & build the culture of Personal Development amongst students, to prepare them for life.